See Who’s Exhibiting: 2026 VOS Exhibitors
YOU’RE INVITED!
Join Virginia’s top orthopaedic surgeons, residents, and decision-makers at the Virginia Orthopaedic Society 2026 Annual Meeting – your premier opportunity to showcase your latest innovations, connect directly with providers, and build lasting relationships with leaders in orthopaedic care across the region.
Now in its 79th year, the Annual Meeting will feature a robust educational program focused on current techniques and the evaluation of orthopaedic issues commonly encountered in everyday practice.
We anticipate attendance from 125–150 orthopaedic surgeons, residents, and medical students, offering exhibitors a valuable platform for meaningful engagement and visibility.
EXHIBIT SCHEDULE and MEETING PROGRAM
View/download the 2026 program on the MEETING GUIDE
| Friday, May 1, 2026 | |
| 3:00 – 5:00 pm | Exhibit Move-in |
| 6:00 – 7:30 pm | Welcome Reception with Exhibitors and Resident Quiz Bowl |
| Saturday, May 2, 2026 | |
| 6:15 – 7:00 am | Breakfast with Exhibitors |
| 9:00 – 9:30 am | Break with Exhibitors |
| 12:00 – 1:00 pm | Lunch with Exhibitors |
| 1:00 – 2:30 pm | Exhibit Move-out |
EXHIBIT SPACE
The exhibit hall floor will be in the Roanoke Ballroom C-H. VOS 2026 Exhibit Hall Floor Plan 12-18-25
- Tabletop exhibit
- 6 ft table, two chairs (see exhibit packages for additional tabletop space details)
- Exhibit space is assigned on a first come, first served basis.
- Exhibit agreements must be submitted prior to exhibit space being assigned.
- Every effort will be made to accommodate special requests. VOS cannot guarantee preferences for exhibit space locations.
- VOS reserves the right to add, move or remove exhibit tables if necessary. The floor plan is subject to change.
- 6 ft table, two chairs (see exhibit packages for additional tabletop space details)
EXHIBIT, SPONSORSHIP, and PROGRAM AD OPPORTUNITIES
| Fees Through April 1, 2026 | Fees After April 1, 2026 | |
| Premier Exhibitor | $15,000 | $15,500 |
| Platinum Exhibitor | $10,000 | $10,500 |
| Gold Exhibitor | $5,000 | $5,500 |
| Silver Exhibitor | $2,500 | $3,000 |
| Bronze Exhibitor | $1,500 | $2,000 |
| Program Ad – Outside Back Cover | $800 Ad submission deadline is March 13, 2026 |
| Program Ad – Inside Page | $650 Ad submission deadline is March 13, 2026 |
| Welcome Reception & Resident Quiz Bowl Sponsorship | $3,000 |
| Beer Tasting Sponsor | $1,000 |
| Door Drop Sponsor | $1,000 |
| Hotel Key Card Sponsor | $1,000 |
LETTER OF AGREEMENT
Exhibit and Sponsorship Agreements are being accepted for VOS 2026. Complete the online Letter of Agreement to secure your exhibit space, sponsorship, and/or program ad.
Payment is due in full when the Agreement is submitted.
- To pay by credit card, fill in the payment details of the exhibit agreement.
- To pay by check, mark “check” as the payment method on the Agreement. Make the check payable to Virginia Orthopaedic Society and mail the check to VOS, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.
The VOS W-9 is available upon request. Contact Dana Gibson [email protected].
EXHIBITOR BADGES
Exhibitor badge names are due by April 1, 2026. Badges included with exhibit packages:
| Exhibit Tier | Number of Badges |
| Premier Exhibitor | 10 |
| Platinum Exhibitor | 8 |
| Gold Exhibitor | 6 |
| Silver Exhibitor | 4 |
| Bronze Exhibitor | 2 |
Exhibit badges should be submitted by exhibitors using the Client Portal (login required). Additional badges can be purchased by exhibitors through the portal as well. The badge fee is $150/badge.
EXHIBITOR SERVICES
Shipping
Inbound: Packages must not be delivered to the hotel more than three business days in advance of the meeting. Please use the VOS Exhibitor Shipping Label
Outbound: Hotel Roanoke Outbound Package Shipping Guidelines
Packages will be delivered to exhibit tables for move-in on Friday, May 1.
AV and Electrical Orders
VOS Vendor Technology Request Form
HOTEL RESERVATIONS
The headquarter hotel is Hotel Roanoke.
HOTEL RESERVATIONS
VOS has negotiated a block of rooms at the group rate of $249, plus taxes and fees, good through April 1, 2026, or when the block fills, whichever occurs first.
Book Inside the Official Room Block
To receive our contracted rate and onsite support, you must book your room through the official conference block using the link provided on the website and Meeting Guide. Reservations made through third-party sites or by calling the hotel outside our block are not connected to our block. If a guest who booked outside the block is relocated by the hotel because of an oversell, we cannot assist with the relocation or any related costs. Benefits tied to the block such as rate protection and complimentary Wi-Fi may not apply.
PAST EXHIBITORS
Exhibit & Sponsorship Contacts:
Dana Gibson
Director of Corporate & Educational Support
[email protected] | 804.338.6958
Sulli Clexton
Corporate & Educational Support Coordinator
[email protected] | 804.565.6306