Virginia Orthopaedic Society

The premier voice for musculoskeletal health care in the Commonwealth of Virginia

Exhibits and Sponsorship

2023 Exhibitors & Sponsors 2022 Exhibitors & Sponsors 2021 Exhibitors & Sponsors

VOS Annual Meeting Program and Target Audience

The 75th Annual Meeting program will cover educational needs related to current techniques and evaluation of orthopedic issues that present themselves to the general and practicing orthopedist on a daily basis.

PROGRAM and EXHIBIT SCHEDULE

View/download the program on the 2023 mobile meeting guide.

Exhibit Move-in: Friday, April 28, 2023 | 3:00 – 5:30 pm

Exhibit Hours

Friday, April 28, 2023
6:00 – 7:30 pm Welcome Reception with Exhibitors – Resident Quiz Bowl will take place in the Exhibit Hall from 6:30 pm to 7:15 pm
Saturday, April 29, 2023
6:00 – 7:30 am Breakfast with Exhibitors
9:20 – 10:00 am Coffee Break with Exhibitors
12:30 – 1:30 pm Lunch with Exhibitors
1:30 – 2:30 pm Exhibit Move-out
 
Sunday, April 30, 2023
6:45 – 7:30 am OPTIONAL – Exhibitors are invited to Networking Breakfast with Attendees

EXHIBIT SPACE

VOS 2023 Exhibit Hall Floor Plan_3-24-23

  • Tabletop exhibit
    • 6 ft table, skirted and two chairs (see exhibit packages for additional tabletop space details)
      • Exhibit space is assigned on a first come, first served basis.
      • Exhibit agreements must be submitted prior to exhibit space being assigned.
      • Every effort will be made to accommodate special requests. VOS cannot guarantee preferences for exhibit space locations.
      • VOS reserves the right to add, move or remove exhibit tables if necessary. The floor plan is subject to change.

EXHIBIT PACKAGES

Package details at https://vos.org/promotions/packages/

EXHIBIT LEVEL EXHIBIT FEES
Premier Exhibitor $15,000
Platinum Exhibitor $10,000
Gold Exhibitor $5,000
Silver Exhibitor $2,500
Bronze Exhibitor $1,500

SPONSORSHIP

Hotel Key Card Sponsor | $500

  • Exclusive!
  • Sponsor fee plus the cost of the key card
  • The hotel key card sponsor provides the hotel with branded room keys for VOS guests at The Homestead.
  • The sponsor is responsible for the coordination and expense of the branded key card directly with the hotel.
  • VOS staff will provide the contact information for The Homestead.
  • The sponsor fee payable to VOS when the Agreement is submitted.

Welcome Reception and Quiz Bowl Sponsor | $3,000 SOLD

Friday, April 28, 2023 | 6:00 – 7:30 pm

  • Exclusive!
  • Flat sponsor fee of $3,000 payable to VOS. Event planning done by VOS.
  • Sponsor will be recognized by VOS leadership at the reception.
  • Sponsor is invited to speak for 2-3 minutes during the reception program.
  • Sponsor is invited to provide a promotional slide that will be displayed throughout the reception in the exhibit hall.
  • Sponsor will be recognized on VOS meeting signage, mobile meeting guide, website, and newsletter (print deadline 3/15/23)
  • Recognition in VOS promotions of the reception and quiz bowl in conference communications

VOS Beer and Wine Tasting | $1,000

Saturday, April 29, 2023 | 12:00 – 1:00 pm

  • Exclusive!
  • Sponsor is invited to provide branded mugs/glasses/cups for the beer and wine tasting event
  • Sponsor will be recognized by VOS leadership at the tasting
  • Sponsor will be recognized on VOS meeting signage, mobile meeting guide, website, and newsletter (print deadline 3/15/23)

PROGRAM ADVERTISING

Ad space can be purchased while available for the printed VOS Annual Meeting program. To place an ad, complete and submit the Letter of Agreement. Ad submission deadline is March 15, 2023.

Ad Placement Ad Fees
Full page ad – outside cover of printed program $500
Full page ad – inside page of printed program $400

Ad Specs

  • 3.5” x 5” vertical, CMYK color, 300 dpi, no bleed
  • Print ready PDF is due by March 15, 2023. Email to Dana Gibson, [email protected].

EXHIBIT AGREEMENT

Exhibit Agreements are being accepted for the 2023 meeting! Complete the online Letter of Agreement to secure your exhibit space.

Payment is due in full when the Agreement is submitted.

  • To pay by credit card, fill in the payment details of the exhibit agreement.
  • To pay by check, mark “check” as the payment method on the Agreement. Make the check payable to Virginia Orthopaedic Society and mail the check to VOS, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.

The VOS W-9 is available upon request. Contact Dana Gibson [email protected].

EXHIBITOR SERVICES

SHIPPING: Omni Homestead Shipping Information

ELECTRICAL and AV: PinnacleLive-Exhibitor-Form-The-Omni-Homestead-Resort-VOS

LEAD RETRIEVAL
For the VOS 76th Annual Meeting, we are offering eShowLeads, a trade show lead retrieval application that lets exhibitors collect leads using their Smartphone.

eShowLeads eliminates the manual effort required to record and manage business cards after the event. It allows you to add notes and record answers to qualifying questions to further qualify your leads. After the show is over, the leads will be sent to you in an excel file with contact information and any additional info you added to each lead.

Enhance your trade show experience by ordering eShowLeads today. Please feel free to contact us at [email protected] or 310-581-2696 if you have questions or need more information.

HOTEL RESERVATIONS

The Homestead Resort
 7696 Sam Snead Hwy
Hot Springs, VA 24445

Currently, the Homestead is SOLD OUT of rooms on Thursday and Friday. Below please find other places to stay as recommended by the Homestead:

QUESTIONS? Contact:

Dana Gibson, Director of Corporate & Educational Support
Telephone: 804.338.6958 ▪ Fax: 804.282.0090 ▪ Email [email protected]