2024 Exhibitors & Sponsors | 2023 Exhibitors & Sponsors | 2022 Exhibitors & Sponsors |
VOS Annual Meeting Program and Target Audience
The 77th Annual Meeting program will cover educational needs related to current techniques and evaluation of orthopedic issues that present themselves to the general and practicing orthopedist on a daily basis.
Get the program, speaker info, and more on the MOBILE MEETING GUIDE.
EXHIBIT SCHEDULE
Exhibit Move-in: Friday, May 3, 2024 | 3:00 – 5:00 pm
Exhibit Hours
Friday, May 3, 2024 | |
6:00 – 7:30 pm | Welcome Reception with Exhibitors |
Saturday, May 4, 2024 | |
6:15 – 7:00 am | Breakfast with Exhibitors |
9:20 – 10:00 am | Break with Exhibitors |
12:00 – 1:00 pm | Lunch with Exhibitors |
Exhibit Move-out: Saturday, May 4, 2024 | 1:00 – 2:30 pm
EXHIBIT SPACE
VOS 2024 Annual Meeting Exhibit Hall Floor Plan_03-15-24
- Tabletop exhibit
- 6 ft table, skirted and two chairs (see exhibit packages for additional tabletop space details)
- Exhibit space is assigned on a first come, first served basis.
- Exhibit agreements must be submitted prior to exhibit space being assigned.
- Every effort will be made to accommodate special requests. VOS cannot guarantee preferences for exhibit space locations.
- VOS reserves the right to add, move or remove exhibit tables if necessary. The floor plan is subject to change.
- 6 ft table, skirted and two chairs (see exhibit packages for additional tabletop space details)
EXHIBIT, SPONSORSHIP, and PROGRAM AD OPPORTUNITIES
Exhibit Tiers
Premier Exhibitor | $15,000 |
Platinum Exhibitor | $10,000 |
Gold Exhibitor | $5,000 |
Silver Exhibitor | $2,500 |
Bronze Exhibitor | $1,500 |
Program Ad
Ad space can be purchased while available for the printed VOS program. To place an ad, complete and submit the Letter of Agreement. Ad submission deadline is March 15, 2024.
Outside Back Cover | $600 |
Inside Page | $500 |
Ad Specs and Deadline
- 3.5” x 5” vertical, CMYK color, 300 dpi, no bleed
- Print ready PDFs are due by March 15, 2024. Email ad to Dana Gibson.
Sponsorship
Welcome Reception Sponsor | $3,000 |
Beer Tasting Sponsor | $1,000 |
Hotel Key Card Sponsor | $500 plus the cost of the key cards |
LETTER OF AGREEMENT
Exhibit and Sponsorship Agreements are being accepted for the 77th Annual Meeting. Complete the online Letter of Agreement to secure your exhibit space, program advertisement, and/or sponsorship.
Payment is due in full when the Agreement is submitted.
- To pay by credit card, fill in the payment details of the exhibit agreement.
- To pay by check, mark “check” as the payment method on the Agreement. Make the check payable to Virginia Orthopaedic Society and mail the check to VOS, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.
The VOS W-9 is available upon request. Contact Dana Gibson [email protected].
EXHIBITOR SERVICES
Shipping
Packages may be delivered to the Hotel no earlier than two working days prior to the meeting start date. Collateral and materials received prior to three days before the start date of the event will be assessed a $5.00 per box per day storage fee OR $100.00 per day flat rate per pallet. Storage charges are subject to 6% tax. If boxes are left after the event longer than three days, this storage fee will also be assessed.
The following information should be included on all packages: (a) Group Name, (b) Hotel Contact, (c) Meeting Contact, (d) Hold for Arrival (date of function).
Customers are responsible for return shipping of all packages – C.O.D. or prepaid only.
There is a charge for the handling of all boxes and packages shipped to and/or from the hotel:
0-5 lbs. $6.00/Box
6-15 lbs. $10.00/Box
16-49 lbs. $16.00/Box
Over 50 lbs. $25.00/Box
Pallets $125.00/Pallet
These charges apply both in and out. Handling charges are tax exempt.
Packages that are shipped to individual guest rooms through outside delivery services are assessed a handling fee of $12.00/package.
AV and Power
Encore is the exclusive provider of audiovisual and electrical services for the exhibit hall. To place an order go to: Encore EventNow | Audio Visual Solutions | Order Online (encoreglobal.com)
Lead Retrieval
We are offering eShowLeads from Event Technologies, a trade show lead retrieval application that lets exhibitors collect leads using their Smartphone.
eShowLeads allows the user to easily collect attendee contact information, add notes and record answers to qualifying questions all on the exhibitor’s smartphone. After the event, your leads will be emailed to you in an excel file. Use your smartphone to collect leads and record more qualifying data. For a more detailed description please click here
HOTEL RESERVATIONS
The headquarter hotel is Hyatt Regency Tysons Corner. Make your reservations early. The group rate cutoff is April 12, 2024 or when the block fills, whichever occurs first.
Hyatt Regency Tysons Corner
7901 Tysons One Place
Tysons, VA 22102
Phone (703) 893-1234
QUESTIONS? Contact:
Dana Gibson, Director of Corporate & Educational Support
Telephone: 804.338.6958 ▪ Fax: 804.282.0090 ▪ Email [email protected]