Exhibits and Sponsorship

VOS Annual Meeting Program and Target Audience

The 75th Annual Meeting program will cover educational needs related to current techniques and evaluation of orthopedic issues that present themselves to the general and practicing orthopedist on a daily basis.

PROGRAM and EXHIBIT SCHEDULE

The program will be available late 2022.

Exhibit Move-in: Friday, April 28, 2023 | TBA

Exhibit Hours

Friday, April 28, 2023
6:30 – 7:30 pm	Welcome Reception with Exhibitors

Saturday, April 29, 2023
6:15 – 7:00 am	Breakfast with Exhibitors
9:20 – 10:00 am	Coffee Break with Exhibitors
12:00 – 1:00 pm	Lunch with Exhibitors

Exhibit Move-out: Saturday, April 29, 2023 | 1:00 – 2:30 pm

EXHIBIT SPACE

Exhibit hall floor plan will be available November 2022.

Tabletop exhibit
- 6 ft table, skirted and two chairs (see exhibit packages for additional tabletop space details)
  - Exhibit space is assigned on a first come, first served basis.
  - Exhibit agreements must be submitted prior to exhibit space being assigned.
  - Every effort will be made to accommodate special requests. VOS cannot guarantee preferences for exhibit space locations.
  - VOS reserves the right to add, move or remove exhibit tables if necessary. The floor plan is subject to change.

EXHIBIT PACKAGES

Package details at https://vos.org/promotions/packages/

EXHIBIT LEVEL	EXHIBIT FEES
Premier Exhibitor	$15,000
Platinum Exhibitor	$10,000
Gold Exhibitor	$5,000
Silver Exhibitor	$2,500
Bronze Exhibitor	$1,500

SPONSORSHIP

Hotel Key Card Sponsor | $500

Exclusive!
Sponsor fee plus the cost of the key card
The hotel key card sponsor provides the hotel with branded room keys for VOS guests at The Homestead.
The sponsor is responsible for the coordination and expense of the branded key card directly with the hotel.
VOS staff will provide the contact information for The Homestead.
The sponsor fee payable to VOS when the Agreement is submitted.

Welcome Reception and Quiz Bowl Sponsor | $3,000

Friday, April 28, 2023 | 6:30 – 7:30 pm

Flat sponsor fee of $3,000 payable to VOS. Event planning done by VOS.
Sponsor will be recognized by VOS leadership at the reception.
Sponsor is invited to speak for 2-3 minutes during the reception program.
Sponsor is invited to provide a promotional slide that will be displayed throughout the reception in the exhibit hall.
Sponsor will be recognized on VOS meeting signage, mobile meeting guide, website, and newsletter (print deadline 3/15/23)
Recognition in VOS promotions of the reception and quiz bowl in conference communications

PROGRAM ADVERTISING

Ad space can be purchased while available for the printed VOS Annual Meeting program. To place an ad, complete and submit the Letter of Agreement. Ad submission deadline is March 15, 2023.

Ad Placement	Ad Fees
Full page ad – outside cover of printed program	$500
Full page ad – inside page of printed program	$400

Ad Specs

3.5” x 5” vertical, CMYK color, 300 dpi, no bleed
Print ready PDFs per the above specifications are due by March 15, 2023. Email print ready pdf ad to Dana Gibson, [email protected].

EXHIBIT AGREEMENT

Exhibit Agreements are being accepted for the 2023 meeting! Complete the online Letter of Agreement to secure your exhibit space.

Payment is due in full when the Agreement is submitted.

To pay by credit card, fill in the payment details of the exhibit agreement.
To pay by check, mark “check” as the payment method on the Agreement. Make the check payable to Virginia Orthopaedic Society and mail the check to VOS, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.

The VOS W-9 is available upon request. Contact Dana Gibson [email protected].

EXHIBITOR SERVICES

Available late 2022

HOTEL RESERVATIONS

The Homestead Resort
7696 Sam Snead Hwy
Hot Springs, VA 24445

HOTEL RESERVATION

Group Rate available through March 23, 2023
Subject to availability
Rates from $249 plus taxes and fees.

QUESTIONS? Contact:

Dana Gibson, Director of Corporate & Educational Support
Telephone: 804.338.6958 ▪ Fax: 804.282.0090 ▪ Email [email protected]