Promotions, Exhibits, and Sponsorship

VOS Annual Meeting Program and Target Audience

The 75th Annual Meeting program will cover educational needs related to current techniques and evaluation of orthopedic issues that present themselves to the general and practicing orthopedist on a daily basis.

PROGRAM and EXHIBIT SCHEDULE

View/download the 2022 program on the mobile meeting guide.

Exhibit Hall: Eisenhower Ballroom

Friday, April 29, 2022
2:00 – 5:00 pm	Exhibit Move-in
6:00 – 7:30 pm	Welcome Reception with Exhibitors

Saturday, April 30, 2022
6:15 – 7:00 am	Breakfast with Exhibitors
9:20 – 10:00 am	Break with Exhibitors
1:20 – 2:00 pm	Lunch with Exhibitors
2:00 – 3:30 pm	Exhibit Move-out

EXHIBIT SPACE

Exhibit Hall: Eisenhower Ballroom

Tabletop exhibit – View the VOS Exhibit Hall Floor Plan 1-21-22
- 6 ft table, skirted and two chairs (see exhibit packages for additional tabletop space details)
  - Exhibit space is assigned on a first come, first served basis.
  - Exhibit agreements must be submitted prior to exhibit space being assigned.
  - Every effort will be made to accommodate special requests. VOS cannot guarantee preferences for exhibit space locations.
  - VOS reserves the right to add, move or remove exhibit tables if necessary. The floor plan is subject to change.

Exhibit Profile in Mobile Meeting Guide
- Company logo and website
- Company description
- Contact information
- Special Offer option
- Company promotional video
- Up to three links to company promotional information (i.e., brochures, sales information, video)
- Message feature
- Company social media links
- Live Twitter feed

EXHIBIT PACKAGES

Package details at https://vos.org/promotions/packages/

EXHIBIT LEVEL	EXHIBIT FEES
Premier Exhibitor	$15,000
Platinum Exhibitor	$10,000
Gold Exhibitor	$5,000
Silver Exhibitor	$2,500
Bronze Exhibitor	$1,500

PRINT PROGRAM ADVERTISING

Ad space can be purchased while available for the printed VOS Annual Meeting program. To place an ad, complete and submit the Letter of Agreement. Ad submission deadline is March 15, 2022.

Full Page Ad – Outside Back Cover	$500
Full Page Ad – Inside Page	$400

Ad Specs and Deadline

3.5” x 4.75” vertical, CMYK color, 300 dpi, no bleed
Print ready PDFs per the above specifications are due by March 15, 2022. Email print ready pdf ad to Dana Gibson.

EXHIBIT AGREEMENT

We are accepting exhibit agreements! To secure your exhibit space, complete the online Letter of Agreement.

Payment is due in full when the Agreement is submitted.

To pay by credit card, fill in the payment details of the Agreement.
To pay by check, mark “check” as the payment method on the Agreement. Make the check payable to Virginia Society of Orthopaedics and mail the check to VOS, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.

The VOS W-9 is available upon request. Contact Dana Gibson [email protected].

EXHIBITOR SERVICES

VOS Exhibitor Service Information Form

HOTEL RESERVATIONS

The headquarters hotel for the VOS Annual Meeting is The Greenbrier . CLICK HERE to make your reservation.

The Greenbrier
101 Main Street West
White Sulphur Springs, WV 24986
(855) 453-4858

Year-round Promotional Opportunities

Advertising

Advertisement in the VOS Newsletter
The VOS Newsletter is the society’s e-newsletter publication with four issues per calendar year.

Full Size: 750 px x 400 px horizontal | 1x rate $850; 4x rate $637 each
Half Size: 400 px x 200 px horizontal | 1x rate $450; 4x rate $337 each
Quarter Size: 200 px x 200 px | 1x rate $250; 4x rate $187 each
REQUIRED: VOS-News-Advertising-Rate-Sheet-2020

Mailing List Rental
The member and conference registration mailing list is available for rent. For details and to place an order, go to the online Mailing List Rental Guidelines and Order Form.

Sponsorship

Sponsor Hosted Promotional Webinar

Reach orthopaedic surgeons and practice managers throughout the year with sponsor hosted promotional webinars. We have monthly webinar opportunities for our industry partners to organize and present it to VOS members. Limited to one per month.

This is an excellent opportunity for you to generate leads and talk to orthopedists about your services, products, technology, best practices, or your own research studies. Hosted webinars are free to VOS members.

Sponsor Fees

- One Live Webinar $1,000
- Series of Two Live Webinars $1,750

For details download VOS_Sponsor Hosted Promotional Webinar

Submit your request to Dana Gibson, Director of Corporate and Educational Support.

QUESTIONS? Contact:

Dana Gibson, Director of Corporate & Educational Support
Telephone: 804.338.6958 ▪ Fax: 804.282.0090 ▪ Email [email protected]